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How many times have you used CTRL+X or CTRL+V today?
There are some shortcut keys you just can’t live without, and you probably already use them frequently. Learn some more shortcut keys today and use them to save you time in the future.
This Tutorial is for Microsoft Word. Word 2003, and 2007 have been tested. If you do not use either of these versions, I cannot guarantee all of these shortcuts will work.
| Shortcut Keys | Description |
| Ctrl + A | Select all contents of the page. |
| Ctrl + B | Bold highlighted selection. |
| Ctrl + C | Copy selected text. |
| Ctrl + D | Open the font dialogue box. |
| Ctrl + E | Aligns the line or selected text to the center of the screen. |
| Ctrl + F | Open find box. |
| Ctrl + G | Open find and replace box. |
| Ctrl + H | Also opens find and replace box. |
| Ctrl + I | Italicise highlighted selection. |
| Ctrl + J | Justify (spread) the text across the page. |
| Ctrl + K | Insert link. |
| Ctrl + L | Aligns the line or selected text to the left of the screen. |
| Ctrl + M | Indent the paragraph. |
| Ctrl + N | Open a new document. |
| Ctrl + O | Open a document stored on your hard drive. |
| Ctrl + P | Open the print window. |
| Ctrl + R | Aligns the line or selected text to the right of the screen. |
| Ctrl + S | Saves the current document. |
| Ctrl + U | Underline highlighted selection. |
| Ctrl + V | Paste contents of clipboard. |
| Ctrl + W | Closes the current document. |
| Ctrl + X | Cut selected text. |
| Ctrl + Y | Redo the last action performed. |
| Ctrl + Z | Undo last action. |
| Ctrl + Shift + F | Change the font. |
| Ctrl + Shift + > | Increase selected font +1pts up to 12pt and then increases font +2pts. |
| Ctrl + ] | Increase selected font +1pts. |
| Ctrl + Shift + < | Decrease selected font -1pts if 12pt or lower, if above 12 decreases font by +2pt. |
| Ctrl + [ | Decrease selected font -1pts. |
| Ctrl + Shift + * | View or hide non printing characters. |
| Ctrl + <left arrow> | Moves one word to the left. |
| Ctrl + <right arrow> | Moves one word to the right. |
| Ctrl + <up arrow> | Moves to the beginning of the line or paragraph. |
| Ctrl + <down arrow> | Moves to the end of the paragraph. |
| Ctrl + Del | Deletes word to right of cursor. |
| Ctrl + Backspace | Deletes word to left of cursor. |
| Ctrl + End | Moves the cursor to the end of the document. |
| Ctrl + Home | Moves the cursor to the beginning of the document. |
| Ctrl + Spacebar | Reset highlighted text to the default font. |
| Ctrl + 1 | Single-space lines. |
| Ctrl + 2 | Double-space lines. |
| Ctrl + 5 | 1.5-line spacing. |
| Ctrl + Alt + 1 | Changes text to heading 1. |
| Ctrl + Alt + 2 | Changes text to heading 2. |
| Ctrl + Alt + 3 | Changes text to heading 3. |
| Ctrl + F1 | Open the Task Pane. |
| F1 | Open Help. |
| Alt + Ctrl + F2 | Open new document. |
| Ctrl + F2 | Display the print preview. |
| Shift + F3 | Change the text from upper to lower case or a capital letter at the beginning of every word. |
| Shift + Insert | Paste. |
| F4 | Repeat the last action performed. |
| F5 | Open the find, replace, and go to window in Microsoft Word. |
| Ctrl + Shift + F6 | Opens to another open Microsoft Word document. |
| F7 | Spell and grammar check selected text and/or document. |
| Shift + F7 | Runs a Thesaurus check on the word highlighted. |
| F12 | Save as. |
| Shift + F12 | Save. |
| Ctrl + Shift + F12 | Prints the document. |
| Alt + Shift + D | Insert the current date. |
| Alt + Shift + T | Insert the current time. |
About Rich
Rich is the owner and creator of Windows Guides; he spends his time breaking things on his PC so he can write how-to guides to fix them.
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very useful, I can’t wait to share these with others
very useful, I can’t wait to share these with others
very useful, I can’t wait to share these with others
I had no idea most of these existed. Great job man.
I had no idea most of these existed. Great job man.
I had no idea most of these existed. Great job man.
You the man!
You the man!
You the man!
Now I know where to start with my Microsoft Word class. What better way to begin than by showing them how to save time for the rest of this course!
Now I know where to start with my Microsoft Word class. What better way to begin than by showing them how to save time for the rest of this course!
Now I know where to start with my Microsoft Word class. What better way to begin than by showing them how to save time for the rest of this course!
Very useful. You should do some for Excel too
Very useful. You should do some for Excel too
Very useful. You should do some for Excel too
wow….this really a big help..thanks man^^
wow….this really a big help..thanks man^^
wow….this really a big help..thanks man^^
Good this is useful things to learn for starters
Good this is useful things to learn for starters
Good this is useful things to learn for starters
It is good info but can you tell me what is the shortcut key to show the characters in power(e.g a^ or A^B)
It is good info but can you tell me what is the shortcut key to show the characters in power(e.g a^ or A^B)
@Adeel – If you mean superscript, it’s CTRL, SHIFT +
Subscript is just CTRL +
(+ is the plus key itself and does not signify a combination.)
It is good info but can you tell me what is the shortcut key to show the characters in power(e.g a^ or A^B)
@Adeel – If you mean superscript, it’s CTRL, SHIFT +
Subscript is just CTRL +
(+ is the plus key itself and does not signify a combination.)
@Adeel – If you mean superscript, it’s CTRL, SHIFT +
Subscript is just CTRL +
(+ is the plus key itself and does not signify a combination.)
I’ve got a few more to share…
ctrl + shift + J -> force justify
holding down alt key click on any part of the document and drag anyhere to select a rectangular portion of texts even in the center..
I’ve got a few more to share…
ctrl + shift + J -> force justify
holding down alt key click on any part of the document and drag anyhere to select a rectangular portion of texts even in the center..
Thanks Dave!
I’ve got a few more to share…
ctrl + shift + J -> force justify
holding down alt key click on any part of the document and drag anyhere to select a rectangular portion of texts even in the center..
Thanks Dave!
Thanks Dave!
This list is just amazing!!
Could you make it into a PDF or something savable/printable?
Thanks,
Izoieh
This list is just amazing!!
Could you make it into a PDF or something savable/printable?
Thanks,
Izoieh
This list is just amazing!!
Could you make it into a PDF or something savable/printable?
Thanks,
Izoieh
Maybe you just need a “shortcut essentials” post as this list is just a little overwhelming to try to memorize all of them..
Maybe you just need a “shortcut essentials” post as this list is just a little overwhelming to try to memorize all of them..
Yes – the hard part is convincing them how often they will use them if they learn them. Shortcuts are easily forgotten unless there is good reason to remember them.
Yes – the hard part is convincing them how often they will use them if they learn them. Shortcuts are easily forgotten unless there is good reason to remember them.
Maybe you just need a “shortcut essentials” post as this list is just a little overwhelming to try to memorize all of them..
Yes – the hard part is convincing them how often they will use them if they learn them. Shortcuts are easily forgotten unless there is good reason to remember them.
I am tryin gto Replace BAA with Addendum but when I select find and replace it changes BAA to ADDENDUM and my caps lock is not on how do I get it to replace correctly?
Double check and make sure “match case” is checked.
nice nice . very nice . okay .